From Patient Conversation to Chart-Ready Documentation.
Chartavox helps behavioral health organizations create consistent, standard clinical notes from every session, so clinicians spend less time documenting and more time focused on patient care.
Behavioral health documentation is the work after the work
Sessions end and the charting is still waiting. These are the problems Chartavox takes on today
Charting follows clinicians home
The session runs to the end of the slot, so the note gets written at night or on the weekend
The note is drafted from the session itself, so there is nothing left to write up
Every clinician writes differently
Formats drift across a group, so notes read inconsistently and reviewers spend their time on structure instead of care
One shared template set keeps every note in the same shape
The Golden Thread breaks quietly
A note can drift away from the treatment plan goals and nobody notices until the chart is reviewed
Each note names the goal it advances and flags a broken thread before signing
Medical necessity is hard to show
Payers look for symptoms, daily impact and progress, and those links are easy to lose in a hurried note
All three are documented from what was actually said in the room
Telehealth adds another step
Someone has to capture the virtual session, then rewrite it into the chart afterwards
The meeting bot captures the session with consent and hands over the notes
Getting the note into the chart is manual
Finished notes get retyped or pasted chart by chart at the end of the day
Download a finished document, or let us push notes into your EHR directly
The meeting bot sits in the session and collects the notes
Paste a meeting link and the bot joins, transcribes the conversation as it happens and labels who said what. Nobody types during the visit, and there is nothing to write up from memory afterwards
Vox Assist
Vox Assist sits inside the live Chartavox session and answers only from what has been said in that meeting. It catches a clinician up, tracks what was promised, and names the elements the note still needs before the visit ends.
Catch me up
Session so far: 22 minutes, medication-management follow-up at approximately six weeks on sertraline 50 mg.
Sleep. Onset before midnight most nights, no early-morning waking reported, an improvement on the last visit.
Behavioral activation. Completed the morning walk twice in the past week, up from once. Mornings remain the hardest part of the day.
Not yet covered: side effects, adherence over the full six weeks, and a repeat PHQ-9.
Vox Assist reads only what has been said in this meeting and summarizes it, no chart guessing, no outside sources.
Collected notes become a proper clinical document
Choose the format your team signs, then hand Chartavox a transcript you already have or the notes the bot just collected. Every section comes back filled in, ready for a clinician to review and sign
Why Chartavox
Built for Behavioral Health.
Chartavox goes beyond generating clinical notes. It helps behavioral health teams create documentation that reflects medical necessity and supports the care delivered, while keeping clinicians in control.
Golden Thread Check
Keep every behavioral health note connected to the patient's treatment goals and interventions, and flag gaps before they become a problem.
MoreDocument the Need for Care
Make every note clearly show why the patient needs treatment.
MoreBehavioral Health EHR Support
Work with behavioral-health EHRs including Valant, TherapyNotes, SimplePractice, Kipu, athenahealth, and Epic.
MoreTelehealth Capture
Capture virtual sessions through the Teams meeting bot without adding another step for the clinician.
MoreA library of prebuilt templates, plus room to build your own
Nineteen formats ship with Chartavox and cover most of what a behavioral health team writes. Anything your group documents differently gets built in the template composer, field by field
Prebuilt library
19 formats, ready on day one
- Anxiety Intake Note
- Behavioral Health Check-In
- Behavioral Health Intake
- Behavioral Health Progress Note
- BH Progress Note: Concise
- BIRP Note
- Consultation Note
- DAP Note
- Discharge Summary
- ER Note
- General Crisis Intake
- General Progress Note
- H&P
- Progress Note
- Psychiatric Progress Note
- PT Progress Note
- PTSD Medication Follow-Up
- SOAP Note
- Suicidal Ideation & Safety Planning
Build a new template
Your format, without a workaround
- Start from blank
Name the sections your notes need and Chartavox fills them from the conversation
- Set the required fields
Add the fields every clinician has to complete, so nothing is missing at review
- Share it across the org
Publish a template to your organization and the whole team writes the same format
- Copy and adjust
Duplicate any prebuilt template and change only the parts your group does differently
The documents work with any EHR
Every note comes out as a finished clinical document in a standard format, so it belongs in the chart as it is. Download it and upload it wherever your practice already works, or ask us to connect Chartavox to your EHR directly
Works on day one
Export the signed note as a PDF, a Word document or plain text, then attach or paste it into the chart the way your team already does. No setup, no IT ticket and no change to your EHR
We build it for you
On request we build a connection to your EHR and push finished notes straight into the chart, so nobody uploads anything by hand. Client admins request it for the whole organization
- Valant
- TherapyNotes
- SimplePractice
- Kipu
- athenahealth
- Epic
- eClinicalWorks
Using something else? Tell us which one and we will build it
The note is checked before it is signed
Golden Thread, medical necessity, the risk screen and Part 2 consent are reviewed against the draft while the clinician still has the session in mind, not at the end of the month when the chart is audited.
Part 2 compliance stays the program's responsibility, and this is not legal advice.
- ClearGolden Thread
Linked to Goal 1, reduce PHQ-9 below 10 and sustain for eight weeks.
- ClearMedical necessity
Symptoms, their impact on daily life, and progress with treatment are all documented.
- ClearRisk screen
No suicidal or homicidal ideation. Safety plan on file, reviewed this visit.
- Needs a lookMeasure trend
PHQ-9 is six weeks old, repeat before the note is signed.
- Clear42 CFR Part 2
SUD category consented; the prescribed notice is attached to the disclosure.
- ClearSpeaker attribution
4 speakers labelled, so the note records who said what.
AI-generated content. Review by a qualified care team member before use
FAQ
Common questions
Everything you need to know about Chartavox.
Paste one transcript and see the note
A single clinician can start free with 100 AI credits and eight built-in templates, no card required. Groups of six or more start with a demo.